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    Your billing is broken. Your ratios are on paper. Your parents are texting you at 11pm.

    CradleSync replaces the spreadsheet-and-prayer method with one system for check-ins, billing, subsidies, scheduling, and parent communication.

    87%

    of childcare centers reported operating in "crisis" in 2025

    THE PROBLEM

    Billing and attendance reconciliation.

    87% of centers in "crisis" (Fed Reserve 2025). Staffing = 70% of costs, margins = 5-16%. Centers juggle parent payments, subsidies, sibling discounts, part-time schedules, drop-in care, late pickup fees, often in spreadsheets. Billing errors mean leaked revenue or parent disputes. Inaccurate attendance = incorrect staff-to-child ratios (licensing violation).

    THE SOLUTION

    CradleSync

    Unified operational hub for independent daycare centers.

    •Digital check-in/check-out (QR/PIN, automatic ratio tracking)
    •Automated billing engine (attendance-based, discounts, late fees)
    •Subsidy tracking dashboard (claim status, agency reconciliation, deadlines)
    •Staff scheduling (ratio-aware shift planning, auto-flags)
    •Parent communication portal (daily reports, photos, messaging)
    •Enrollment pipeline (waitlist, tours, applications, conversion rates)
    •Expense tracking (CACFP food program, supplies, margin visibility)
    •Compliance document vault (staff certifications, immunizations, licensing)

    Starting at

    $3,000 – $25,000 setup + $150 – $1,250/mo

    THE COMPARISON

    How we compare

    Brightwheel hides pricing and lacks subsidy reconciliation. Procare sells modules separately with legacy UX. We deliver check-in, billing, subsidies, scheduling, and parent communication in one modern system sized for 40-80 kid centers.

    Brightwheel

    ~$49/mo+ (custom)

    No true subsidy reconciliation; limited financial reporting; opaque pricing

    Procare

    ~$49/mo base (scales)

    Legacy interface; modules sold separately; overkill complexity

    Sandbox

    $59–$199/mo

    Limited automation; no subsidy tracking depth

    Lillio (HiMama)

    Custom

    Parent engagement focus; weak on billing and operations

    MyKidZDay

    Free tier

    Severely limited; no billing; communication tool only

    ★Banana Blueprint

    $150 – $1,250/mo

    Full system. No limitations.

    ADD-ONS

    Customize your system

    Extend your solution with these optional modules. Each integrates seamlessly with your core system.

    CACFP Food Program Tracking

    Simple

    USDA food program compliance tracking and meal counts

    Setup

    $149

    Monthly

    +$9/mo

    Late Pickup Fee Automation

    Simple

    Automatic late fee calculation based on check-out time

    Setup

    $199

    Monthly

    +$12/mo

    Staff Time Clock with Payroll Export

    Medium

    Employee clock-in/out with payroll-ready exports

    Setup

    $299

    Monthly

    +$19/mo

    Multi-Location Dashboard

    Medium

    Unified view across multiple center locations

    Setup

    $399

    Monthly

    +$25/mo

    Custom Parent Mobile App

    Complex

    Branded mobile app for parent access and communication

    Setup

    $499

    Monthly

    +$35/mo

    Waitlist Automation

    Simple

    Online waitlist with auto-enrollment when spots open

    Setup

    $199

    Monthly

    +$15/mo

    Licensing Inspection Prep

    Medium

    Checklist and document readiness for licensing inspections

    Setup

    $249

    Monthly

    +$15/mo

    Tuition Autopay with Recovery

    Complex

    Auto-charge with failed payment retry and parent notification

    Setup

    $399

    Monthly

    +$29/mo

    RELATED INDUSTRIES

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    From the bay to the bill. One workflow.

    Accounting

    Stop chasing documents. Start serving clients.

    Your billing is broken. Your ratios are on paper. Your parents are texting you at 11pm.

    You're tracking attendance on clipboards, calculating billing in spreadsheets, chasing subsidy reimbursements through email, and answering parent questions at all hours. CradleSync digitizes check-in (so your ratios are always accurate), automates billing (so every dollar is captured), tracks subsidies (so nothing falls through), and gives parents a portal (so your phone stops buzzing at bedtime).

    Or email us: bbteam@bananablueprint.com